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How to Edit a Collection?

Once you’ve created a collection, you can add collection-level metadata and customize resource metadata display from the Collections page. Click the green “Edit” button on the collection you wish to edit. On the Edit Collection page, you’ll see three options for editing your collection: General Settings, Collection Description, and Resource Description.

General Settings

On the General Settings tab, you can edit the basic collection information you entered when you created the collection through the Collections page (or add this information if you created the collection through Imports).

Collection Description

On the Collection Description tab, you can add additional metadata about your collection. Drag and drop fields to display this information in your desired order on the collection’s webpage. Click “Add More” to add multiple values for a field.

Click “Update” to save your work. (Note: collection-level metadata is not yet searchable in aviary.)

Resource Description

On the Resource Description page, you can customize and add metadata fields for your collection’s resources. From this, you can establish a customized template for the resources in this collection. The settings you define here will affect which descriptive fields are available for description and for visibility on the “Description” tab of the detail view of a resource in this collection.

You can drag and drop the fields below to reorder them into a sequence that you prefer. This will change the sequence in which the fields are displayed on the resource detail page.

Tombstone and Description Toggle

“Tombstone” fields are fixed metadata fields that will always be visible in the main view of the Resource Detail page, as well as in search results where the resource is shown, and anywhere the resource is listed publicly throughout the Aviary interface, except the Aviary home page. You can select up to three fields to be displayed as Tombstone fields for the resources in this collection. Title is part of the Tombstone by default.

Description fields that have been enabled will appear in the “Description” tab of all the resources in this collection (when you have opted to make a field visible).

Preview Section

The Preview section changes as you edit the order and visibility of fields to show you how resource metadata will display in aviary.

Adding Custom Fields

You can add custom metadata fields to your resources with the “Add Custom Fields” button. You will need to select the data type (either “dropdown,” “date,” “text,” “tokens,” or  “editor”) and add help text for any member users who will be creating resources. You can also specify if the field is required, repeatable, and visible on the website.

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