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Searching for content in Aviary

On the Home page, use the search bar at the top of the screen to perform standard keyword searches across all collections. Just type in the keyword or terms you are looking for and hit return. The simple search bar accepts wildcard searches (*) and boolean operators (AND, OR, NOT). Boolean operators must be entered in all caps. You can also search for phrases by wrapping them in quotation marks ("Like this").

Alternatively, you can click on the “Advanced Search” button that appears when you click in the search box. Advanced Search provides options to make your searches more powerful and precise. On each row of the advanced search, you can select the target of the search. By default the target is "Any Field", but you can select other options to limit the content that you are searching against.  Selecting "Any Field" searches across the full set of metadata stored for any resource that is available to you within the Aviary site, including resource metadata, as well as full text transcripts and indexes. You can also select the matching rules, e.g., Has, Starts With, Ends With, or Contains. This will affect how the search criterium is matched when finding a result. You can also enter your desired search term. Currently, advanced search only supports single terms for each row, i.e., you cannot enter phrases in the Advanced search mode. Each row focuses on constructing matching options for a single term. To construct a wildcard search, use the "Contains" matching rule for your desired string. Click "Add new criteria" to add additional rows of search fields. For each new search field, you will be required to select a Boolean rule from the drop down, i.e., AND, OR, or NOT. Click on the “Clear Search Terms” button to clear your search and begin again. 

You can also use the facets at the left of the screen to further refine your searches. Select the plus sign (plus) next to each facet title and you will get a list of options for that particular facet. Selecting a facet filters current search results by the criteria you select. You can reset the facets by selecting the "Reset" button, or by clearing the facet criteria you have selected. This will not affect your current search criteria.

If you begin your search from the Aviary homepage, your searches will produce results from across all of Aviary. However, if you begin your search from a member organization’s Aviary page, your searches will only produce results from within that particular organization’s collections. In order to retrieve content from other member organizations, you must return to the Aviary homepage and search from there.

Notes on Search syntax options in Aviary

In the Aviary "simple" search, the following options exist. 

  • Search a single term, e.g., bourbon.

    • This will search only for exact matches to the string "bourbon" within the target data.

  • Search multiple terms at once, e.g, bourbon whiskey.

    • This will search for exact matches to the strings "bourbon" or "whiskey" within the target data. Note that this behaves like an "OR" boolean. Results will be returned if both values exist, or if one or the other value exists in a given resource.

  • Search an exact string of multiple terms, e.g., "bourbon whiskey".

    • This will search for an exact match of the string "bourbon whiskey" anywhere in the target data.

  • Search a wildcard on the beginning or end (or both) of a string using an asterisk ( * ), e.g., bourb*, *ourbon, or *ourb*.

    • This will look for any partial matches to your search string based on where you put the asterisk.

      • Placing the asterisk at the end will look for any text results that start with your string, but end with any additional characters. For example, bourb* will return hits for "bourbon" and "bourbons".

      • Placing the asterisk at the beginning will look for any text results that end with your string, but start with any additional characters. For example, *ourbon will return hits for "bourbon" and "dourbon."

      • Placing the asterisk at the beginning and the end will look for any text results that contain your string, but start and end with any additional characters. For example, *ourb* will return hits for "bourbon" and "bourbons" and "dourbon."

  • Search using Boolean operators, i.e., AND, OR, and NOT, e.g., bourbon AND whiskey; bourbon OR whiskey; bourbon NOT whiskey

    • Boolean operators must be in all capital letters within the search string.

    • Use AND to narrow your search: all of your search terms will present in the retrieved records.

    • Use OR to broaden your search by connecting two or more synonyms.

    • Use NOT to exclude term(s) from your search results, and, to retrieve resources that do not contain certain terms but do contain others.

  • All of the above options can be used together to conduct detailed searches using Aviary's standard simple search box, e.g., "bourbon whiskey" AND home AND Juli* NOT Veach.

In the Aviary "advanced" search, the following options exist:

  • Each row can be used to specify a search term, to set the target of the search for that term (e.g., Any Field, Index, Transcript, Description), and to set the matching logic (e.g., HAS, STARTS WITH, ENDS WITH, CONTAINS).
    • In each row, the search term can only be a single string with no spaces
    • To make the string a "wildcard" string, use "STARTS WITH", "ENDS WITH", or "CONTAINS" in the matching logic dropdown.
    • To make complex searches, add additional rows with new criteria.

“Found In” field

Searching for keywords will return all records that contain those keyword somewhere in the associated metadata. The keyword can appear in a variety of fields, including description or subject terms, and may also appear in the index and/or transcript.

To help you locate the keyword on the search results page, the “Found in” area in each record helps you to understand how relevant a search result may be for your query. 

Clicking on a result will carry your first search term through to the resource detail page, enabling you to zero in on its occurrences in a particular resource. The numbers in orange circles indicate the presence of the keyword in a particular section and how many times it appears. Within a particular tab, the keyword is highlighted. Clicking on the up and down arrows allows you to jump between occurrences of the search term.

Facets and filters

Whether you are interested in narrowing your search or simply browsing Aviary’s contents, the facets and filters on the right side of the search page will allow you to do so. Clicking on the + next to a facet will reveal filter terms you may choose to select. Clicking the check boxes will filter the results to only those resources that correspond to your selections.