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In the Resource management page you can perform a series of bulk actions. To do so, select the Resources you wish to edit by clicking on the checkbox on the left. You can also use the Search box to narrow the number of Resources displayed and then select the resources.

Next, click on the "Table Options" dropdown and select "Bulk Edit Options".

The Bulk Edit options are:

  • Change Status: you can change Resources status' to/from public, restricted, private.
  • Change Featured: select "yes" or "no".
  • Assign to Collection: changes the Collection the Resource(s) belongs to. Resources can only belong to one collection at a time.
  • Assign to Playlist: add the selected Resource(s) to an existing Playlist. Resources can belong to multiple Playlists and they can be listed in a Playlist more than once.
  • Change Media File Status: change to/from private or public. This will update all Media Files that belong to the selected Resources.
  • Change Index Status: change to/from private or public. This will update all Indexes that belong to the selected Resources.
  • Change Transcript Status: change to/from private or public. This will update all Transcripts that belong to the selected Resources.
  • Bulk Delete: deletes all selected Resources as well as their associated Media, Indexes, and Transcripts.

Bulk Metadata Edit

By selecting the "Import Bulk Metadata Edit CSV" option, you can bulk edit metadata for one or more resources. If you first choose "Export Resources to CSV" (note: you can export all resources to CSV or you can select just the ones you want to edit), then you will get a CSV with resource IDs (and existing metadata) for each resource. 

If you supply an export.csv file with valid resource_ids in the first column, then Aviary will update the metadata for the resource_ids that are present in the CSV.

  • For fields that are repeatable, we support using double colons as the label/value separator, as well as the pipe as the values separator.
  • If new data is present in a column, then existing data will be updated for that field.
  • If a new column is present, then a new metadata field will be created.
  • If no column is present that matches existing fields, then those fields will not be deleted.
  • If a field is null, then metadata will not be deleted if it is already present in the system.
  • If a field contains [TRUNCATE], then metadata for that field will be deleted for the resource if it is present in the system.
  • Some columns that are present in the export.csv will not be editable and will be ignored: PURL,URL Embed, Media Embed 1,Collection, Resource File Count, Transcripts Count, Indexes Count, Public, Updated At, Duration).