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Add Indexes and Transcripts

To add Indexes or Transcripts to a Resource, go to the Resource Detail page, click on the appropriate tab on the right sidebar and then click the small “+” button.


 When no transcripts or indexes are available for a resource, the tabs are not visible to public users. Only organization users and administrators can see them in this case.

Note: Aviary accepts OHMS XML, WebVTT for Indexes and Transcripts, and additionally plain text files can be used for Transcripts.

On the next screen:

  • Select your file for upload
  • Enter a name to distinguish the Index or Transcript
  • Select a language
  • Indicate whether the Index or Transcript should be made public

If you are uploading a Transcript using a WebVTT file, you will see two additional options:

  • Is Caption?: when enabled it uses the file for closed caption (CC option in the player)
  • Ignore Title: when enable it ignores the "Title" attributes from your WebVTT if present (see the WebVTT Format Website for more details)

Click on "Upload Transcript/Index". The transcript or index is now loaded in the tab.

Plain Text Files Formatting

Aviary accepts plain text files as Transcripts. The text files must comply with the following requirements:

  • Time stamps have to be formatted: [HH:MM:SS]
  • Time stamps can be placed anywhere in the text within the document.
  • If no valid time stamps are provided, the full text will be uploaded with a time stamp [00:00:00]
  • A Sample Plain Text Document is available here.